VISIO

 CONCLUSION
first I did not know what to buad visio improvement, I work so that I can test my mind to make a visio FTPP. get knowledge


  What Advantages use the Software Visio

• Microsoft Visio Pro for Office 365, available as a subscription through Microsoft Office 365, includes the same features, stencils, and shapes as Visio Professional 2013. In addition, it allows each user to install Visio on up to five PCs running Windows 7 or Windows 8. It also adds Visio On Demand, which lets users temporarily install Visio on any PC running Windows 7 or Windows 8, and it automatically installs the latest updates (both feature and security) for the duration of the subscription.
  Get a jump start on your diagram

  Take advantage of over 60 built-in templates, many with updated shapes. Visio Pro for Office 365 has all of the same stencils as in Visio Professional, including:
  

  • Business diagrams, such as ITIL (Information Technology Infrastructure Library), PivotDiagram, Six Sigma, and value stream map
  • Engineering diagrams, such as electrical, circuits, and systems
  • Flowcharts, such as IDEF0 (Integration Definition for Process Modeling) and Microsoft SharePoint workflows
  • Process diagrams, such as BPMN (Business Process Model and Notation) 1.2 and BPMN 2.0
  • Maps and floor plans, such as HVAC (heating, ventilation, and air conditioning), plumbing and piping plan, and space plan
  • Network diagrams, such as Active Directory, detailed network, and rack
  • Software and database diagrams, such as database notation, website map, and UML (Unified Modeling Language)

  
  

  Get Office 365 benefits with the familiar Visio application and interface

  • Get users up and running quickly with application streaming technology.
  • Simplify your deployments by having the latest patches and updates installed automatically (with the option to delay installations using a centralized policy to allow for compatibility testing where necessary).
  • Enable users to work from the computer of their choice with the option to install Visio on multiple PCs and even temporarily install Visio on kiosk computers while they’re travelling.
  • Benefit from integration with other Office 365 services, such as presence and instant messaging (IM) integration through Microsoft Lync and Lync Online and the option to save and share your diagrams to SharePoint Online.
  Create and customize diagrams easily

  • Create and customize professional-looking diagrams using a rich set of expanded and improved effects and themes that apply a completely different look to your design in just one or two clicks.
  • Easily find the stencil you need with built-in search right from the start screen.
  • Create, review, and edit diagrams on Windows 8 tablets using touch, with improved support for common activities (such as adding and removing shapes) and gestures (such as pinch to zoom).
  • Get a better view of how your diagram will look when printed with a new print preview.

  
  Perform common tasks quickly

  • Get to frequently used tools right away with a significantly improved quick-access floating toolbar.
  • Easily replace any shape (or combination of shapes) in a diagram while preserving your shape connections, shape metadata, and overall layout.
  • Easily give your diagrams the look you want with improved alignment, spacing, and sizing guides and new ways to adjust the appearance of your shapes (such as with drag handles).
  • Duplicate and reorder diagram pages while preserving your diagram layout and metadata.
  

  Customize organization charts easily with template and wizard improvements

  • Use a simple wizard to create your org chart and import data from Microsoft Excel, Microsoft Exchange, or Microsoft Office 365.
  • Quickly change the look of your org chart by applying one of several styles—from professional to playful—with just one click.
  • Fine tune the way your org chart looks with improved layout options and a new ribbon tab that provides access to simple yet powerful controls.
  • Easily add a personal touch to your org charts by importing pictures in bulk (either from your Exchange directory or from individual files). Your photos will be cropped automatically to fit the shape.
  Work together on a single diagram at the same time as your team

  • Streamline teamwork and reduce the risk of errors by allowing two or more people to work on the same diagram in a single file at the same time—from rearranging and adding shapes, to writing comments, to applying effects. With just one working file, you avoid the need to email files around, figure out what changes others have made to the original diagram, and manually merge multiple versions together.
  • Get visual indicators of what shapes others are working on and easily sync diagrams when saving.
  

  Give and act on feedback with improved commenting

  • Enable others to add comments to a diagram from virtually any device, whether through Visio or through a browser using Visio Services (requires SharePoint Server or SharePoint Online).
  • Make it instantly clear which part of the diagram a comment relates to by adding comments that are connected to a specific shape and that will move with the underlying shape (including across pages).
  • Simplify how you manage feedback by responding to comments directly, deleting individual comments if they no longer apply, or filtering comments based on criteria that you set, such as by author or page.
  • Get immediate clarification on feedback by initiating an instant messaging (IM) conversation or audio/video call with reviewers right from within Visio. (Requires a compliant IM application, such as Microsoft Lync.)
  Bring your data to life with data-linked diagrams

  • Link to data from several popular structured data sources, including Microsoft Excel, Microsoft Excel Services, Microsoft SQL Server, Microsoft SQL Azure, and Microsoft SharePoint Lists and Business Connectivity Services.
  • Reveal patterns and meaning in your data with data graphics, such as vibrant icons, symbols, colors, and bar graphs.
  • Get an always-up-to-date view of your data by keeping your diagram connected to the data source, so your shape formatting will automatically update to reflect any changes in the underlying data.

  
  

  Share and comment on diagrams—both static and data linked—through a web browser

  • Avoid having to save your diagram as a PDF or XPS document or having to paste it into a Microsoft PowerPoint presentation just to share it with others.
  • Share your diagrams with your colleagues, partners, or customers—whether they are working from a Windows-based PC or on virtually any other device, even if they don’t have Visio installed.
  • Provide a rich browser-based experience, with full detail from the original diagram, refreshable data (in diagrams with data links), the option to view and add comments, and improved touch support so you can view and interact with the diagram through virtually any device.
  • Create live dashboards using data-linked diagrams.
  Enhance process management with advanced features and support for BPMN 2.0

  • Create diagrams based on the BPMN 2.0 standard—today’s standard for business process modeling—and use the built-in validation rules to help ensure that your diagrams comply with the specification. You can also continue to open and update diagrams that use BPMN 1.2.
  • Make it easy for diagram authors to check that their diagrams comply with your own business requirements by extending the validation engine to document your business rules.

  
  

  Create visual SharePoint 2010 and SharePoint 2013 workflows

  • Create and publish SharePoint workflows visually with updated support for Windows Workflow Foundation 4.0 (including support for stages and loops and improved integration with Microsoft SharePoint Designer).
  • Use Visio to create visual Microsoft Project workflows for demand management, which work with both Microsoft Project Server 2013and Microsoft Project Online.

  
  
   List 10 category of drawing type in Visio.
  
  

  1. On the File tab, click New.
  2. Under Choose a Template, do one of the following:

  • To use one of the built-in templates, under Template Categories, click the category that you want, and then click the template that you want and click Create.
  • To reuse a template that you’ve recently used, under Recently Used Templates, click the template that you want and then click Create.
  • To use your own template that you previously created, under Other Ways to Get Started, click New from existing, navigate to the file that you want and click Create New.
  • To find a template on Office.com, under Other Ways to Get Started, click Office.com templates, select the template that you want, and then click Download to download the template from Office.com to your computer.

   Note    You can also search for templates on Office.com from within Visio. To search for templates on Office.com, under Other Ways to Get Started, click Office.com templates. In the Search Office.com for templates box, type one or more search terms, and then click the arrow button to search.
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  Create a new diagram

  1. Click the File tab. This opens up the Backstage view.

   Note    You are in the Backstage view when you first open Visio. If you have just opened Visio, proceed to the next step.

  2. Click New.
  3. Under Choose a Template, below Other Ways to Get Started, click Blank drawing.
  4. Click Create.

  When the diagram template opens, most of the space is taken up with a blank diagramming page. Along the side is the Shapes window, which contains several stencils full of shapes.
  
  The stencils are identified by title bars at the top of the Shapes window; you might need to scroll the title bar pane to see them all. When you click a stencil title bar, the shapes appear in the pane below.
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  Open a diagram

  1. Click the File tab, and then click Open.
  2. In the left pane of the Open dialog box, click the drive or folder that contains the drawing.
  3. In the right pane of the Open dialog box, open the folder that contains the drawing that you want.
  4. Click the drawing and then click Open.

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  Save a diagram

  You can save your diagram as a standard Visio file that you can share with other people who have Visio. In addition, there are many different formats that you can save your diagram in directly from the Save As dialog box.
  

  1. Click the File tab.
  2. Click Save As, and then select a format in the Save as type list.

  The different formats are useful for different ways of using or sharing your diagram.
  

  • Standard image file    including JPG, PNG, and BMP formats.
  • Web page    in HTM format. Image files and other resource files are saved in a subfolder of the location where you save the HTM file.
  • PDF or XPS file   
  • AutoCAD drawing     in DWG or DXF format.

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  Add a shape

  1. From the Shapes window, click and hold the shape that you want.
  2. Drag the shape onto the diagram page.

  For more information about how to add shapes, see Use the Shapes window to organize and find shapes and Find more shapes and stencils.
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  Add a connector between two shapes

  To add a shape to the drawing page so that it is automatically connected when it is added to the page, do the following:
  

  1. Drag a first shape onto the drawing page.
  2. Hold your pointer over the shape that is already on the page. Notice that small blue arrows appear on the four sides of the shape. These are AutoConnect arrows that you can use to connect shapes.

  

  The Service Request shape with the AutoConnect arrows shown.

  3. Move the pointer to cover one of the arrows.

  A mini toolbar that contains four shapes appears, and a preview shape might also appear on the page. As you move the pointer over the shapes in the mini toolbar, previews of the shapes appear. The shapes on the toolbar are the top four shapes from the Quick Shapes area.

  4. Click one of the shapes in the mini toolbar to add it to the page.

  To automatically connect two shapes when you drag the second shape onto the page, do the following:
  

  1. Drag one shape onto the drawing page.
  2. Drag a second shape onto the drawing page and hold it so it covers the first shape, but do not drop it yet. Notice that the AutoConnect arrows appear.

  

  The Analyze shape is placed on the bottom AutoConnect arrow on the Service Request shape.

  3. Move the second shape down over the AutoConnect arrow that points in the direction that you want, and drop it on the arrow.

  

  The Analyze shape is spaced a standard distance from the Service Request shape, and is connected automatically.

  To connect two shapes that are already on the page, do the following:
  

  1. Hold the pointer over one of the shapes that you want to connect.
  2. When the AutoConnect arrows appear, move the pointer over an arrow that is pointing toward the other shape that you want to connect to.
  3. Click and hold the AutoConnect arrow, and then drag a connector from it to the center of the other shape.

  When the arrow is over the center of the other shape, a red border appears around the shape. Drop the connector to attach it, or "glue" it, to the shape.

  For more information about how to connect shapes, see Connect shapes by using AutoConnect or the Connector tool.
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  Add text to shapes or to the page

  
  

  Add text to a shape

  1. Select the shape that you want to add text to.
  2. Type the text that you want.

  When you start typing, Visio switches the selected shape to text editing mode. To add another line of text, press ENTER.

  3. Click an empty area of the page, or press ESC when you are finished.
  4. Select the shape again. A small yellow control handle appears in the text area. Drag the yellow control handle to move the text.

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  Add text to the page

  1. On the Home tab, in the Tools group, click the Text tool.
  2. Click an empty area of the page. A text box appears.
  3. Type the text that you want.
  4. On the Home tab, in the Tools group, click Pointer Tool to stop using the Text tool.

  The text box now has the characteristics of other shapes. You can select it and type to change the text, you can drag it to another part of the page, and you can format the text by using the Font and Paragraph groups on the Home tab. In addition, when you hold the pointer over the text, AutoConnect arrows appear so you can connect the text to other shapes.
  For more information about how to add text blocks, see Add, edit, move, or rotate text and text blocks.
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  Add data to a shape

  To enter data into a data property or field that a shape already has, do the following:
  

  1. Select a shape on the drawing page.
  2. Right-click the shape and click Shape Data.
  3. In the Shape Data window, in the property row that you want, enter the data that you want.

  To define a new data property or field for a shape, do the following:
  

  1. Select a shape on the drawing page.
  2. Right-click the shape and click Define Shape Data.
  3. In the Define Shape Data dialog box, click New
  4. In the Label box, delete the default text and type a name for the property.
  5. In the Type list, select the type of data that you want to be entered into that property.

   Tip    If you want the property to accept text (like a person’s name) as the type of data, select String.

  6. In the Value box, type the value of the data that you want.
  7. Click OK.
  8. Right-click the shape again, point to Data, and this time click Shape Data.

  The Shape Data window opens and displays all the data that has been defined for the shape. If all of the shapes have specific information, you can leave the Shape Data window open and click the shapes you are interested in to see the data that they contain.
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  Connect data sources to shapes

  Adding shape data manually can add a lot of value to your diagram, but if your data is in a database or an Excel workbook, you can pull that data into your diagram automatically and connect the rows of data with specific shapes.
  Use the Data Selector wizard to import your data into the External Data window.
  The data that appears in the External Data window is a snapshot of your source data at the time of import. You can update the data in your drawing to match the changes in your source data by clicking Refresh All on the Data tab.
  

  1. On the Data tab, in the External Data group, click Link Data to Shapes.
  2. On the first page of the Data Selector wizard, choose which of the following types of data sources have the data you're using:

  • Microsoft Office Excel workbook
  • Microsoft Office Access database
  • Microsoft Windows SharePoint Services list
  • Microsoft SQL Server database
  • Other OLEDB or ODBC data source

  3. Complete the remainder of the wizard.

  After you click Finish on the last page of the Data Connection wizard, the External Data window appears with your imported data shown in a grid. Drag a row of data onto a shape to add automatically the data to the Shape Data for that shape. Or, in the Shapes window, select a shape that you want to hold the data, and then drag a row of data and drop it on an empty area of the page. The selected shape is added to the page, connected to the data.
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  Format your diagram

  To apply a background to your drawing, do the following:
  

  1. Click the Design tab.
  2. In the Backgrounds group, click Backgrounds.
  3. Click the background that you want. A new background page is added to the diagram, which you can see in the page tabs along the bottom of the diagramming area.

  To apply a border or title to your drawing, do the following:
  

  1. On the Design tab, click Borders & Titles.
  2. Click the title that you want.

  The title and border are added to the background page (named VBackground-1 by default). To change the title and other text, you must make the changes on the background page; you can't change the title on any other pages.

  3. At the bottom of the diagramming area, click the VBackground-1 tab.

  

  4. Click the title text. The entire border is selected, but if you start typing it changes the default title text.
  5. Enter the title that you want.
  6. To edit other text in the border, first select the entire border, and then click the text you want to change and start typing.

  To apply a unified color scheme and other formatting effects, do the following:
  

  1. On the Design tab, in the Themes group, hold your pointer over the various themes. A preview of the theme shows up on the page.

  To see other available themes, click More .

  2. Click the theme you want to apply to the diagram.

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  Print your diagram

  1. Click the File tab and then click Print.
  2. To print the diagram, click Print.
  3. In the Print dialog box, do the following:

  • In the Name box, select the printer that you want (if it is not already selected).
  • Under Page range, specify the pages in the drawing that you want to print.
  • Under Copies, specify the number of copies that you want to print.

  4. Click OK when you are ready to print.

  
  
   Get familiar with the Visio interface. Describe A,B,C and D
  
  
  

  The steps to be covered in this process

  • Identify and document your nodes
    • For site maps, identify nodes in a content inventory, hierarchically arranged
    • For flowcharts, sketch and identify shapes and connectors
  • Document nodal connections
    • Indicate how parent nodes explicitly link to child nodes
  • Prepare text file for importing to a drawing program
    • Prepare a “shapes” file in Excel or with a text editor
    • Prepare a “links” file in Excel or with a text editor
      • If using Excel, export files to comma- or tab-separated file (saved as .csv or .txt)
    • Combine shapes and links files into one text file for importing into Visio
  • Open/Import and auto-diagram
    • Open the text file in Visio
  • Modify the diagram
    • Manipulate the diagram shapes for clarity and apply any cosmetic changes

  Creating site maps or content architecture diagrams

  We spend a good deal of time working with content to produce documents that help clarify the scope of data contained in websites. Key to the work of information architecture is the production of documents that list the site contents hierarchically (content audits or inventories) or diagrams that depict the site structure visually (site maps). The content inventory is the starting point in defining our information architecture. Graphic designers and technical people often use these documents in system and design specifications.
  

  Step 1: Identify and document nodes in a content inventory

  The process of specifying new data or auditing existing data to be included in a site helps to clarify the next steps in organizing that data for presentation. The inventory of data is often used to produce taxonomies or categories of access points. These access points usually inform the navigation and interface design.
  Inventoried content is often categorized as a hierarchy of nodes (categories and subcategories, branches and leaves). A high-level extraction of the top-level nodes, perhaps even several levels deep, might give a good idea of the site structure.
  To illustrate how to prepare your text files, consider this portion of a hierarchy for a hypothetical company website.
  

  Content hierarchy for boxywidgets site

  • 1.0 Home
  • 2.0 Corporate information
    • 2.1 What we do
    • 2.2 Who we are
  • 3.0 Our process
    • 3.1 Discovery
    • 3.2 Concept
    • 3.3 Creation
    • 3.4 Implementation
    • 3.5 Rollout
    • 3.6 Testing
  • 4.0 Our clients
    • 4.1 Case studies
      • 4.1.1 Web
      • 4.1.2 CD-ROM and kiosks
      • 4.1.3 Print
    • 4.2 Client list
  • 5.0 Contact information
    • 5.1 Locations
    • 5.2 Online inquiry form
      • 5.2.1 Inquiry form submitted
      • 5.2.2 Inquiry form error

  This example shows all the available nodes in a small site. All that Visio will need is a listing of the nodes that we want to diagram.
  This list is comprised of:
  

  1. “Shape Name”—a unique numerical idea for each node and
  2. “Shape Text”—a label for the node. If this data is coming from a more complete content audit document, you should extract only the id and label for this exercise. This is fairly simple to do in Excel if you copy the data to a new sheet and remove the unwanted columns.

  Visio accepts a number of other values in the file you import. They are as follows:
  Shape,”Shape Name”,”Master Name”,”Shape Text”,”ShapeX”,”ShapeY”,”Width”,”Height”,”Property”
  For our task, we are interested in the “Shape Name” and “Shape Text” values. We can simply skip all of the fields following “Shape Text”, but must include blank values using empty quotes (“”) for any fields that we are skipping before the last field. In this case, we use empty quotes for “Master Name” because we’re only using boxes in this diagram. The first value in each line is always the word “Shape” to indicate to Visio that this is the definition for a shape it will draw.
  If you are authoring these files in Excel, you can create the first column for the “Shape” value and auto-fill all of your rows with the value “Shape”. The second column will hold your “Shape Name” values. The third column will be a placeholder for the empty “Master Name” field. The fourth column will hold your “Shape Text” labels.
  Our sample Excel file would look like this:
  

  Excel sheet with stripped down content inventory

  We can export this sheet to a text file of comma-separated values (saved as .csv) and the resulting file for the content hierarchy will look like this:
  
; shapes.csv
; Shape file for Boxy Widgets site
Shape,"1.0","","Home"
Shape,"2.0","","Corporate information"
Shape,"2.1","","What we do"
Shape,"2.2","","Who we are"
Shape,"3.0","","Our process"
Shape,"3.1","","Discovery"
Shape,"3.2","","Concept"
Shape,"3.3","","Creative"
Shape,"3.4","","Implementation"
Shape,"3.5","","Rollout"
Shape,"3.6","","Testing"
Shape,"4.0","","Our clients"
Shape,"4.1","","Case studies"
Shape,"4.1.1","","Web"
Shape,"4.1.2","","CD-ROM and kiosks"
Shape,"4.1.3","","Print"
Shape,"4.2","","Client list"
Shape,"5.0","","Contact information"
Shape,"5.1","","Locations"
Shape,"5.2","","Online inquiry form"
Shape,"5.2.1","","Inquiry form submitted"
Shape,"5.2.2","","Inquiry form error"

  Any line that is preceded by a semicolon (;) is ignored as a comment. I added comments in the first two lines to indicate what this file is used for. The next file we want to create is the file that shows relationships between nodes.
  

  Step 2: Document nodal connections

  The list we created above is a hierarchical listing of nodes, so the numbers and position in the list already indicate relationships. However, Visio requires that we explicitly reiterate the relationships by indicating child-parent connections following the format below.
  Link,”Link Name”,”Master Name”,”Link Text”,”From Shape (or Connector) Name”,”To Shape (or Connector) Name”
  We only need the “From Shape” and “To Shape” values for this file. The first value in each line is always the word “Link” to indicate to Visio that this is how the shape identified in the “From Shape” field will link to a shape in the “To Shape” field. Our link file for the example above would look like this.
  
; links.csv
; Link file for Boxy Widgets site
Link,"","","","1.0","2.0" ; Link the "Home" to "Corporate information"
Link,"","","","1.0","3.0"
Link,"","","","1.0","4.0"
Link,"","","","1.0","5.0"
Link,"","","","2.0","2.1" ; Link "Corporate information" to child "What we do"
Link,"","","","2.0","2.2"
Link,"","","","3.0","3.1"
Link,"","","","3.0","3.2"
Link,"","","","3.0","3.3"
Link,"","","","3.0","3.4"
Link,"","","","3.0","3.5"
Link,"","","","3.0","3.6"
Link,"","","","4.0","4.1"
Link,"","","","4.1","4.1.1"
Link,"","","","4.1","4.1.2"
Link,"","","","4.1","4.1.3"
Link,"","","","4.0","4.2"
Link,"","","","5.0","5.1"
Link,"","","","5.0","5.2"
Link,"","","","5.2","5.2.1"
Link,"","","","5.2","5.2.2"

  

  Step 3: Diagram in Visio

  We now take the two text files created above and merge them into one file that we are going to save as “ex1_visio_import.csv”. Now we are ready to open the file in Visio using the steps below.
  

  • File > Open (open dialog window appears)
    • Files of type: Text Files (*.txt,*.csv)
    • Select file “ex1_visio_import.csv”
    • Click Open (File Converter dialog window appears)
  • Visio File Converter dialog window
    • Field Separator: ,
    • Text delimiter: ""
    • Comment character: ;
    • Click OK

  The end result is a diagram that needs a good deal of clean up. You can move the boxes around and play with colors to produce a more readable diagram.
  

  Automatically generated site map (click to enlarge)

  Cleaned up site map (click to enlarge)

  Of course if you don’t want to see your diagram in the hideous colors that Visio gives you to work with, you can copy the diagram and paste into Illustrator where you can make it more presentable and pleasant to look at.
  

  Creating user flow diagrams

  While I think it’s rather nifty to create site maps using Visio, I have to admit that what I really prefer to create in Visio are flowcharts.
  Flowcharts can be used to help the team understand how users might interact with your system. Interactions such as registration or e-commerce transactions may best be planned using flowcharts. They are also used in diagramming system logic for applications. These documents are often developed with technical people and serve to assist technical staff and graphic designers.
  The process for doing flowcharts in Visio is the same as the process shown above for site maps, except we will also be introducing values to specify which shapes to use. We also have to tell Visio which stencils to get the shapes from by specifying a template. With flowcharts, there is less need to move your shapes around once you’ve imported them into Visio. I hardly ever touch the colors and fonts. I view flowcharts as utilitarian documents that are meant to illustrate system logic, so I prefer to show them in grayscale and prefer the linear top-to-bottom presentation, connecting pages with connector symbols when necessary.
  To get you started I will illustrate how to use the process shown above to diagram a very simple flowchart. Since you are now familiar with the file preparation, I’m just going to define the fields that can be included for the node and link sections and then show you the files combined in one import file.
  

  Step 1: Document nodes in flowchart

  Flowcharting does not lend itself to listing shapes in a hierarchical list the way site maps do. The best approach is probably to first draw your flowchart on paper and number the shapes in the chart. You can then take each numbered shape and add it to your text file. All that Visio really needs to create your flowchart are a few required fields:
  

  1. The “Shape Name”—the unique numerical id you give it
  2. The “Shape Master”—the name of the shape you want to use from the Visio template (Terminator, Processing, Decision, etc.), and
  3. the “Shape Text”—the label for the shape.

  Visio will also accept a number of other values in the file you import. The order of fields should appear as follows:
  Shape,”Shape Name”,”Master Name”,”Shape Text”,”ShapeX”,”ShapeY”,”Width”,”Height”
  The first value in each line is always the word “Shape” to indicate to Visio that this is the definition for a shape it will draw. We can simply leave off all the values following Shape Text, but we must include blank values using empty quotes (“”) for any values that we are skipping before the last value. If we don’t want to specify shape size and position, we can just skip the last four fields. I’m going to do that for this example.
  

  Step 2: Document nodal connections

  Since you have a sketch of your flowchart it should be fairly easy for you to create a list of the links between shapes.
  Visio will expect at the very least that you include:
  

  1. “Master Name”, the name of the connector you will use
  2. “From Shape (or Connector) Name”, the numerical idea or “Shape Name” from the shape list, 2) “To Shape (or Connector) Name”.

  The first value in each line is always the word “Link” to indicate to Visio that this is how the shape identified in the “From Shape” value will link to a shape in the “To Shape” value. There are some additional fields that you can use including “Link Text”, a field for a text value that can appear over the connector lines. For our example, we’re going to skip the extra fields and indicate them with empty quotes. The order of fields should appear as follows:
  Link,”Link Name”,”Master Name”,”Link Text”,”From Shape (or Connector) Name”,”To Shape (or Connector) Name”
  

  Step 3: Diagram in Visio

  Now that we know what shapes to include and how to link them, let’s look at the combined import file we would create for this simple example. We need to indicate to Visio the stencil to reference when looking for shapes identified in our “Master Name” field. So begin the first line with the keyword “Template”, followed by a comma and the name of the Visio stencil file. Stencil templates are the Visio files followed by the extension .vst. You can get the names of stencil templates and stencil files by browsing in your Visio Solutions folder (usually located in “C:Program filesVisioSolutionsFlowchart”) In this example we’ll use the flowchart template “Audit Diagram.vst”, which includes the “Audit” and the “Connectors and Callouts” stencils.
  Here is the import file for our example:
  
; ex2_visio_import.csv
Template, "Audit Diagram.vst"
Shape,"1","Terminator","Start",,,,,,,
Shape,"2","I/O","Some kind of input",,,,,,,
Shape,"3","Decision","Test the input",,,,,,,
Shape,"4","Display","Display true message",,,,,,,
Shape,"5","Display","Display false message",,,,,,,
Link,,"Next",,"1","2"
Link,,"Next",,"2","3"
Link,,"Result",,"3","4"
Link,,"No result",,"3","5"

  We can save this file and open in Visio using the following steps:
  

  • File > Open (open dialog window appears)
    • Files of type: Text Files (*.txt,*.csv)
    • Select file “ex2_visio_import.csv”
    • Click Open (File Converter dialog window appears)
  • Visio File Converter dialog window
    • Field Separator: ,
    • Text delimiter: “”
    • Comment character: ;
    • Click OK

  Automatically generated flowchart

  Summary

  That’s all there is to it. You now have a simple process for generating diagrams in Visio from text files. It won’t make the intellectual work of preparing content inventories or user flow specifications much easier, but it may buy you some time when it comes to rendering that information in a drawing application.
  
  
  CONCLUSION
  

  first I did not know what to do VISIO improvement, I work so that I can test my mind to get knowledge FTPP make VISIO.